The simplest thing for you to do is to deny the user access to your billing account. When you put a user on the deny list, QuickBase makes sure that the user cannot log in to any applications in your account.
In order to clean up your user accounts, you'll need help from the Customer Care team to remove the usernames you no longer want. They'll also be able to review any apps you own or have access to under each user, and consolidate them under a single login.
A Billing Account Administrator determines which users are able to create applications. You control this ability using the Create Applications checkbox next to each user's name under the Permissions tab.
When you'd like to cut off a user's access to your applications, you can use the deny option to remove a user’s access to your billing account.
To learn more, read this QuickBase online help topic: Remove a user from a billing account.
The way to do this is to create a new Add Record form for your table that will act as a 'dashboard' for users to select different forms for adding a record. This dashboard form will be unlike other Add Record forms in your table since it will not actually have any of the usual fields from your table on it.
While QuickBase only displays the name and a time/date stamp of the most recent person who has changed a record, you can use a text field with the append only option turned on to keep track of changes made to the record.
If you find yourself in a situation where you constantly have to add new fields to a table in order to keep up with future dates there is a much easier way to manage this. You may have imported your data from excel and each column represented a different day in your spreadsheet, as a result you have countless numbers of check box or text fields for all past and future dates in QuickBase.